3 Reasons to Use Online Fax Over Traditional Fax
Faxing today is still a strong method of communication for many businesses. Learn the differences of traditional faxing vs online fax services and how they can change your business.
For most businesses, faxing is still an effective way of communicating. With the rapid advancement of digital technology, online fax services have revolutionized the way people send documents.
Using the traditional method of faxing is quite simple; you connect via phone line and scan a document to another business who then receives an exact printout on the other side.
Online fax on the other hand, is a replacement for traditional faxing by sending documents that are encrypted via software to the recipient.
Regardless of which method you choose to use as a business, let's break down 3 reasons why you should consider online fax services over traditional faxing.
Convenience of Online Fax Services
A traditional fax machine sits stationary in one location which can be an inconvenience during a busy work day. It is a heavy piece of hardware that in most cases requires a landline connection to be functional.
With an online fax service, you are able to communicate while on the move. Since online fax services are software-based, you just need an internet connection and a compatible device to complete any faxing.
During the COVID-19 pandemic, many businesses have had to shift to remote operations. Online fax has made it easier for their staff to continue faxing without having to be in the office.
Since most documents can be stored on a computer hard drive, it is much more convenient to fax using an online service rather than traditional methods which require you to maintain hard copies of your documents. This results in less paper waste, storage and maintenance costs associated with operating a fax machine.
How Online Fax Solutions Keep You Organized
Organization is an important factor when it comes to efficiency in business. With traditional faxing, you will have to keep a record and organize any incoming and outgoing faxes. These physical files can be time consuming to go through or easily misplaced. Ironically, companies often upload their records or fax messages to their computer to maintain a digital copy.
With an online fax service, finding and organizing files is as simple as pressing a few clicks. You are able to search by contacts, track how many faxes you have sent or received, and view archived faxes. With AT&T Online Fax solutions, you can view archived fax messages for up to 1 year.
Online Fax Security
For any business owner, a security breach can potentially cause irreparable harm to the business. Having the right tools can help minimize your chances of being victim to a breach.
Since conventional fax machines use a phone line, fax transmissions are more vulnerable to interception. A fax demodulator is a common device used to intercept fax signals. Unattended fax machines are also susceptible to prying eyes and can lead to unauthorized access.
When sending or receiving a fax online, you benefit from having fax messages delivered directly to your inbox. Depending on your online fax provider, you can even opt for advanced security options for additional protection. AT&T, for example, provides encrypted fax solutions for businesses. This can provide an additional layer of security and supports necessary compliance requirements for sensitive documents.
AT&T Online Fax Solutions
AT&T Website Solutions offers online fax solutions for businesses of all sizes. Whether you work out of the office or remotely, you can send secure faxes from virtually anywhere you have internet access.
With our internet fax solution, you get so much more than the ability to transmit faxes. You can manage account access for users, view a dashboard of all sent and received faxes, and enjoy toll-free faxing to anywhere in the world. You can even keep your existing fax number!
Connect with us today to learn how AT&T Online Fax can benefit your business.